SP 17-04 - Course Repeat Policy

Approve Date: February 6, 2018
Effective Date: Fall 2018
Policy File:
SP 17-04 Course Repeat Policy

Drafted By: Student Academic Policies and Procedures: Jose Garcia, Tiina Itkonen, Paul Murphy, Elizabeth Sowers, Brian Thoms (Chair) Non-voting members: Colleen Forest, Ernesto Guerrero
Purpose: Revise Forgiveness of Previously Earned Grade Policy to align with Executive Order 1037 and common practice across CSU campuses, and also to provide clarity on points previously unaddressed.

Background: The current 12-unit limit for grade forgiveness does not fit most student situations, especially if they take a single 4-unit course for grade forgiveness. Approximately 47% more students are currently capped at 10 and 11 units versus 12 units. The individual course-repeat limit will remain more restricted than the EO requires, which is currently 16 units, as this is a good flag for intervention. Doing so will provide additional flexibility to progress in their degrees and minimize any regression or petitioning. Changing the title from Forgiveness of Previously Earned Grade Policy to Course Repeat Policy will allow students to more easily find the policy in the university course catalog.

Accountability: Academic Affairs

Applicability: All CSU Channel Islands undergraduate students

Definition(s):
Grade Forgiveness: The repetition of a course for the sake of improving upon an earlier unsatisfactory performance in which the new grade replaces the old grade in the calculation of the student’s grade point average (GPA).

Grade Averaging: The repetition of a course for the sake of improving upon an earlier unsatisfactory performance in which the new grade does not replace the old grade(s) in the calculation of the student’s GPA, and instead all grades are use in the GPA calculation. Courses are repeated for grade averaging after the limit of repetitions for grade forgiveness has been exhausted.

Additional Clarifications

Courses designated in the catalog as “repeatable for credit” can be repeated up to the maximum as indicated in the course description and all grades received will be included in the calculation of the grade point average.

All grades for a given course, regardless of whether it is repeated for grade forgiveness or grade averaging, will be maintained as a part of the student record and will appear on the student’s transcript. Earned credit for a repeated course - other than a course designated as “repeatable for credit” - will be given only once.

Exhibits:
No Exhibits