Admissions

Admission Exceptions

Accountability

The Director of Admissions & Recruitment

Applicability

Any applicant who will not meet the published admission eligibility standards, or who has applied and has received an official denial from the University, may submit a letter of appeal to the Admissions Exception Committee.

Definition(s)

Admissions Exception Committee - Composed of two faculty members (appointed by the Chair of the Academic Senate), one representative from Academic Advising (appointed by the director of Academic Advising), one representative from Admissions and Recruitment (appointed by the director of Admissions and Recruitment), one representative from the Educational Opportunity Program (appointed by the director of Access, Orientation, and Transition Programs), one representative from Disability Resource Programs (appointed by the director of Access, Orientation, and Transition Programs), and one student (appointed by the president of student government). Each member of the committee serves a term of two admissions cycles (spring and fall).

Exception - A request to be admitted despite not having met all CSU admissions requirements (not a request to waive or substitute requirements). A limited number of admissions exceptions are allocated to this campus each academic year.

Denial - A formal letter from the University denying admission.

Extenuating Circumstances - Any condition that the applicant believes explains the reason for failure to meet admission criteria and that warrants the review of the application.

Petition - May be by form or letter and must include a statement of extenuating factors, including the potential hardship to be incurred if admission is denied as well as the reason the applicant’s past record is not indicative of present capabilities.

Policy

Any applicant who has been denied admission, or will be denied admission, to the University may request admission by submitting a letter of appeal requesting that the application be reviewed. Under the purview of the director of Admissions and Recruitment, the Admissions Exception Committee regularly reviews these letters along with the original application and supporting documents. The committee will review the request and recommend whether or not the applicant’s petition warrants a granting of admission. Key to the committee’s decision is the applicant’s ability to succeed in the University environment given the explanation and documentation provided. The committee considers a number of factors, normally favoring applicants who are close to qualifying and whose appeals both adequately explain the failure to meet admission criteria and demonstrate the motivation to succeed.

(SP07-14)

Appeal of Admission Decision

Section 89030.7 of the California Education Code requires that the California State University establishes specific requirements for appeal procedures for a denial of admission. Each CSU campus must publish appeal procedures for applicants denied admission to the University. The procedure is limited to addressing campus decisions to deny an applicant admission to the University.

Admissions appeal procedures must address the basis for appeals, provide 15 business days for an applicant to submit an appeal, stipulate a maximum of one appeal per academic term, provide specific contact information for the individual or office to which the appeal should be submitted, and indicate a time estimate for when the campus expects to respond to an appeal. The appeal procedures must be included in all denial of admission notifications to students, and must also be published on the campus website. See Admissions Exceptions policy above.

Application Roll-Over

The complete policy text can be found on the CI website at http://policy.csuci.edu/AA/12/aa-12-001.htm.

(AA.12.001)

Intent to Enroll

The complete policy text can be found on the CI website at http://policy.csuci.edu/AA/12/aa-12-002.htm.

(AA.12.002)

Submission of Official Transcripts

Accountability

The Director of Admissions and Recruitment and the University Registrar.

Applicability

All applicants for admission to degree-, credential-, or certificate-granting programs at CSU Channel Islands.

Definition(s)

Official Transcripts - Include all prior coursework attempted, withdrawn, completed, and in-progress at all institutions, colleges, universities, or high schools.

Policy

1. A transcript is considered official if it is sent directly from the institution of origin to the Enrollment Center at CSU Channel Islands and bears the official seal of the institution of origin and the signature of the custodian of records. A transcript hand-carried by the applicant from the institution of origin in an envelope sealed by the issuing institution is also considered official. A transcript bearing a college seal is not official unless it meets the above guidelines.
2. Official transcripts are required from all institutions attended, including extension and correspondence courses, even if withdrawal occurred prior to the completion of the course(s). The University reserves the right to determine whether a transcript will be accepted as official. An applicant disregarding these requirements is subject to disciplinary action and may have the application for admission cancelled.
3. As schools and colleges will send transcripts only upon the request of the student, the responsibility for insuring that official transcripts reach the Admissions and Records office rests with the applicant.
4. All transcripts submitted to CI become the property of the University. Students are required to have their own personal set of transcripts from all institutions attended for advisement. The Admissions and Recruitment and Registrar’s office will not provide copies from other institutions.
5. Students admitted on a conditional/provisional basis must submit required final official transcripts by the established deadlines. Failure to comply will result in cancellation of conditional/provisional admission or a hold on further enrollment until final official transcript is received.
6. Student enrolled and attending the University must submit all final official transcripts for work taken at other institutions while concurrently enrolled at CI before filing for graduation. Failure to provide all transcripts will result in a delay of final degree posting. The University reserves the right to determine whether coursework is transferable in accordance with CI, CSU and California State mandates.

(SA.02.017)